Ruam vs Toggl Track

Checked October 2026. Sources linked in the table.

The short answer

Pick Ruam if you run a team on shifts and want attendance, approvals and time off in one place, at one flat price. Pick Toggl Track if you want a free plan for up to 3 people, and mobile apps. Both skip screenshots and keystrokes.

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Free forever for one person. Teams get 7 days free, no card.

Screenshots: No. Toggl states no screenshots, mouse tracking or other sneaky employee monitoring techniques.
Keyboard and mouse activity: No keystrokes, browsing history or location are recorded.
Apps and sites recorded: A desktop timeline of apps and sites that the person turns into entries, plus idle detection.
Who sees the data first: Yes. Activity is stored locally and is not shared with team members.
Shifts and attendance: No. Toggl Track's pricing page lists no shift scheduling, and Toggl's own blog says Track is not the right fit for shift-based teams.

What it costs as your team grows

Toggl Track charges per user, has a free plan for up to 3 users and a 30-day trial. Enterprise is by sales.

People on your team25

Ruam

$69 a month

Billed yearly, or $99 month to month.

Team, unlimited people. Flat, not per person.

What Toggl Track costs a month for 25 people, by plan
Toggl Track plan	Billed annually	Billed monthly
Starter	$225	$300
Premium	$400	$600

Prices are USD per person per month, before sales tax. Source · Toggl Track pricing page

Ruam and Toggl Track, side by side

Screenshots
RuamNo. Ruam has no screenshot feature on any plan.
Toggl TrackNo. Toggl states no screenshots, mouse tracking or other sneaky employee monitoring techniques. Source
Keyboard and mouse activity
RuamNo. No keystroke or mouse tracking, no webcam and no activity scores.
Toggl TrackNo keystrokes, browsing history or location are recorded. Source
Apps and sites recorded
RuamYes, the site name and page title during work time. On the desktop app, only if the person turns it on. Managers never see page titles.
Toggl TrackA desktop timeline of apps and sites that the person turns into entries, plus idle detection. Source
Who sees the data first
RuamYes. People review their own day in their Logbook before anything is shared.
Toggl TrackYes. Activity is stored locally and is not shared with team members. Source
Shifts and attendance
RuamYes, on Team and up. Shifts across time zones, overnight shifts, and attendance against the schedule.
Toggl TrackNo. Toggl Track's pricing page lists no shift scheduling, and Toggl's own blog says Track is not the right fit for shift-based teams. Source
Approvals and time off
RuamYes, on Team and up. Approvals for timesheets, manual time and schedule changes, plus time off with balances and holidays.
Toggl TrackYes. Timesheet approval is on Premium. Logging time off is on Starter and up. Full Time Off Management is a paid add-on, $2 a person a month. Source
Platforms
RuamWeb clock, Chrome extension, and apps for Mac and Windows (from the Microsoft Store). No Linux. iPhone and Android are coming soon.
Toggl TrackWindows, Mac, iPhone and Android, plus Chrome, Firefox and Edge extensions. Source
Free plan
RuamYes. Free for 1 person at $0. Paid plans start with a 7-day trial, no card.
Toggl TrackYes, for up to 3 users. There is also a 30-day trial. Source
Pricing model
RuamFlat price, not per person. Starter $39 a month for up to 10 people. Team $99 and Business $249 for unlimited people.
Toggl TrackPer user. Starter $9 and Premium $16 a month billed annually, or $12 and $24 billed monthly. Enterprise is by sales. Source

Ruam compared with Toggl Track, row by row, with a source link on every Toggl Track cell
Feature	Ruam	Toggl Track
Screenshots	No. Ruam has no screenshot feature on any plan.	No. Toggl states no screenshots, mouse tracking or other sneaky employee monitoring techniques. Source
Keyboard and mouse activity	No. No keystroke or mouse tracking, no webcam and no activity scores.	No keystrokes, browsing history or location are recorded. Source
Apps and sites recorded	Yes, the site name and page title during work time. On the desktop app, only if the person turns it on. Managers never see page titles.	A desktop timeline of apps and sites that the person turns into entries, plus idle detection. Source
Who sees the data first	Yes. People review their own day in their Logbook before anything is shared.	Yes. Activity is stored locally and is not shared with team members. Source
Shifts and attendance	Yes, on Team and up. Shifts across time zones, overnight shifts, and attendance against the schedule.	No. Toggl Track's pricing page lists no shift scheduling, and Toggl's own blog says Track is not the right fit for shift-based teams. Source
Approvals and time off	Yes, on Team and up. Approvals for timesheets, manual time and schedule changes, plus time off with balances and holidays.	Yes. Timesheet approval is on Premium. Logging time off is on Starter and up. Full Time Off Management is a paid add-on, $2 a person a month. Source
Platforms	Web clock, Chrome extension, and apps for Mac and Windows (from the Microsoft Store). No Linux. iPhone and Android are coming soon.	Windows, Mac, iPhone and Android, plus Chrome, Firefox and Edge extensions. Source
Free plan	Yes. Free for 1 person at $0. Paid plans start with a 7-day trial, no card.	Yes, for up to 3 users. There is also a 30-day trial. Source
Pricing model	Flat price, not per person. Starter $39 a month for up to 10 people. Team $99 and Business $249 for unlimited people.	Per user. Starter $9 and Premium $16 a month billed annually, or $12 and $24 billed monthly. Enterprise is by sales. Source

Where Toggl Track is better

A free plan for up to 3 users, where Ruam's Free is for one person.
Apps for iPhone and Android, and extensions for Firefox and Edge as well as Chrome.

Where Ruam is better

One flat price

Team is $99 a month for unlimited people, where Toggl Track charges for every user.

Shifts, approvals and time off

Team has all three in one place, with attendance against the schedule.

Tracking inside the schedule

Paid plans count time on their own, inside the shift for teams with shifts, and Free starts the day with one tap.

Attendance against the plan

Team shows who worked the hours they were scheduled, across time zones.

What each one records

Ruam records

Work time only: inside the shift for people on one, otherwise from the first active minute (on Free, from one tap on Start my day).
The app in front, and on the web the site name and page title. On the desktop app, sites are off until the person turns them on.
Never screenshots, screen recordings, keystrokes, mouse movement, audio, video or webcam.
Managers see hours, status and breaks. They never see page titles.

Ruam privacy policy

Toggl Track records

A desktop timeline of apps and sites that the person turns into entries, stored locally.
Idle detection.
No screenshots, mouse tracking, keystrokes, browsing history or location.

Toggl Track automated time tracker page

Switching from Toggl Track in 3 steps

1
Start on Ruam and invite your team from a CSV.
2
Set the shift schedule, then ask everyone to use the web clock, the Chrome extension or the Mac app.
3
Run both for one pay period and compare the hours, then cancel Toggl Track. Export your Toggl history first, because Ruam does not import it.

Moving a whole team? Book a call and we'll set it up with you.

Questions

Does Toggl Track take screenshots?

No. Toggl states it uses no screenshots or mouse tracking. Ruam has none either, so the difference is team features and price.

Is Toggl Track free?

Yes, for up to 3 users. Ruam's Free plan is $0 for one person.

Is Ruam cheaper than Toggl Track?

For 25 people on monthly billing, Toggl Starter is $300 a month and Premium is $600, against Ruam Team at $99. For up to 3 people, Toggl is free or $36 a month on Starter, below Ruam Starter at $39.

Does Ruam have mobile apps like Toggl Track?

Not yet. iPhone and Android apps are coming soon.

Do I need a card to try Ruam?

No. Paid plans have a 7-day trial with no card, and Free is $0 for one person.

How we compared

We checked Toggl Track's pricing and product pages in October 2026 and linked each one next to the claim it supports. Ruam facts come from Ruam's own product and privacy pages. Ruam is made by Kratuva Inc., which is a bias to keep in mind. If something here is wrong, write to hello@ruam.ai and we will correct it.

Checked October 2026.

See where the time goes this week.

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Free forever for one person. Teams get 7 days free, no card.

Toggl Track is a trademark of its owner. Ruam is not affiliated with or endorsed by Toggl Track. Prices and features are from Toggl Track's public pages, checked October 2026.