Ruam vs Hubstaff
Checked . Sources linked in the table.
The short answer
Pick Ruam if you want to know where your team's time goes without screenshots or activity scores, with people seeing their own day first and one flat price however big you get. Pick Hubstaff if you need GPS and job sites, Linux or mobile apps, or payroll and invoicing in the same tool.
Free forever for one person. Teams get 7 days free, no card.
- Screenshots
- Yes, on every plan. Admins can set screenshot frequency to none, and members can see their own.
- Keyboard and mouse activity
- Yes. Hubstaff shows activity levels from mouse and keyboard use.
- Apps and sites recorded
- Yes. Apps and URLs tracking is available, and GPS with job sites.
- Who sees the data first
- Members can see their own screenshots, and deleting one deletes its time.
- Shifts and attendance
- Yes, on Team and up. One-time or recurring shifts, with flags for late arrivals and missed shifts.
What it costs as your team grows
Hubstaff charges per seat, with a two seat minimum on paid plans and a 14-day trial.
Ruam
$69 a month
Billed yearly, or $99 month to month.
Team, unlimited people. Flat, not per person.
| Hubstaff plan | Billed annually | Billed monthly |
|---|---|---|
| Starter | $124.75 | $175 |
| Grow | $187.50 | $225 |
| Team | $250 | $300 |
Prices are USD per person per month, before sales tax. Source · Hubstaff pricing page
Ruam and Hubstaff, side by side
Screenshots
RuamNo. Ruam has no screenshot feature on any plan.
HubstaffYes, on every plan. Admins can set screenshot frequency to none, and members can see their own. Source
Keyboard and mouse activity
RuamNo. No keystroke or mouse tracking, no webcam and no activity scores.
HubstaffYes. Hubstaff shows activity levels from mouse and keyboard use. Source
Apps and sites recorded
RuamYes, the site name and page title during work time. On the desktop app, only if the person turns it on. Managers never see page titles.
HubstaffYes. Apps and URLs tracking is available, and GPS with job sites. Source
Who sees the data first
RuamYes. People review their own day in their Logbook before anything is shared.
HubstaffMembers can see their own screenshots, and deleting one deletes its time. Source
Shifts and attendance
RuamYes, on Team and up. Shifts across time zones, overnight shifts, and attendance against the schedule.
HubstaffYes, on Team and up. One-time or recurring shifts, with flags for late arrivals and missed shifts. Source
Approvals and time off
RuamYes, on Team and up. Approvals for timesheets, manual time and schedule changes, plus time off with balances and holidays.
HubstaffYes, on Team and up. Timesheet approvals before payroll, plus time off requests and holidays. Source
Platforms
RuamWeb clock, Chrome extension, and apps for Mac and Windows (from the Microsoft Store). No Linux. iPhone and Android are coming soon.
HubstaffWindows, Mac and Linux apps, iPhone and Android apps, plus Chrome and Firefox extensions. Source
Free plan
RuamYes. Free for 1 person at $0. Paid plans start with a 7-day trial, no card.
HubstaffYes, a Free plan for one seat (the owner only). Paid plans have a 14-day no-card trial. Source
Pricing model
RuamFlat price, not per person. Starter $39 a month for up to 10 people. Team $99 and Business $249 for unlimited people.
HubstaffPer seat. Starter $4.99, Grow $7.50 and Team $10 a month billed annually, or $7, $9 and $12 billed monthly. Add-ons cost extra. Source
Where Hubstaff is better
- GPS and job sites for field teams, which Ruam does not have.
- Apps for Linux, iPhone and Android, where Ruam covers the web, Chrome, Mac and Windows.
- Payroll and invoicing built into the same tool.
Where Ruam is better
No screenshots or activity levels
Ruam has neither on any plan, so there is nothing to switch off.
People see their day first
Each person reviews their own day in their Logbook before anything is shared.
Hours that count themselves
On paid plans, Ruam counts work time on its own: inside the shift for people on one, from the first active minute for everyone else. No timer to start, no idle alarm.
One flat price
Team is $99 a month for unlimited people, where Hubstaff charges for every seat.
What each one records
Ruam records
- Work time only: inside the shift for people on one, otherwise from the first active minute (on Free, from one tap on Start my day).
- The app in front, and on the web the site name and page title. On the desktop app, sites are off until the person turns them on.
- Never screenshots, screen recordings, keystrokes, mouse movement, audio, video or webcam.
- Managers see hours, status and breaks. They never see page titles.
Hubstaff records
- Screenshots on every plan, with a monthly limit per seat that depends on the plan.
- Activity levels from mouse and keyboard use.
- Apps and URLs, and GPS with job sites.
Switching from Hubstaff in 3 steps
- 1
Start on Ruam and invite your team from a CSV.
- 2
Set the shift schedule, then ask everyone to use the web clock, the Chrome extension or the Mac app.
- 3
Run both for one pay period and compare the hours, then cancel Hubstaff. Export your Hubstaff history first, because Ruam does not import it.
Moving a whole team? Book a call and we'll set it up with you.
Questions
Is there a Hubstaff alternative without screenshots?
Yes. Ruam has no screenshot feature on any plan. Hubstaff lets admins set screenshots to none, but screenshots are part of how it works.
Is Ruam cheaper than Hubstaff?
For 25 people, Hubstaff Team on monthly billing is $300 a month and Ruam Team is $99. For two to five people, Hubstaff Starter at $7 a seat costs less than Ruam Starter at $39.
Does Ruam have GPS or mobile apps like Hubstaff?
No. Ruam has no GPS. iPhone and Android apps are coming soon. If you manage field crews, Hubstaff is the better fit today.
Does Ruam work on Linux?
No. Ruam runs on the web, as a Chrome extension, and as apps for Mac and Windows. Hubstaff covers Linux.
Do I need a card to try Ruam?
No. Paid plans have a 7-day trial with no card, and Free is $0 for one person.
How we compared
We checked Hubstaff's pricing, download and help pages in October 2026 and linked each one next to the claim it supports. Ruam facts come from Ruam's own product and privacy pages. Hubstaff's monthly prices come from a third party listing, so check its pricing page before you buy. Ruam is made by Kratuva Inc., which is a bias to keep in mind. If something here is wrong, write to hello@ruam.ai and we will correct it.
Checked .
See where the time goes this week.
Free forever for one person. Teams get 7 days free, no card.
Hubstaff is a trademark of its owner. Ruam is not affiliated with or endorsed by Hubstaff. Prices and features are from Hubstaff's public pages, checked October 2026.